Official Statutory Forms & Policies Vault

DGP NETWORK SOLUTIONS PVT. LTD. CIN: U72900GJ2020PTC118942
Corporate Office: Gujarat, India • hr@dgpnetworksolutions.com

Official Joining Report & Assumption of Duty

HR Operations • Employee Onboarding Dossier

To: The Human Resources Department,
DGP Network Solutions Pvt. Ltd.

I hereby submit my official Joining Report and confirm that I have assumed duty as per the terms and conditions outlined in my Letter of Appointment.

Full Name of Employee	_________________________________________________
Employee ID (Temp/Perm)	_________________________________________________
Designation / Role	_________________________________________________
Department / Function	_________________________________________________
Date & Time of Joining	Date: _____ / _____ / 2026 Session: [ ] Forenoon [ ] Afternoon
Reporting Manager	_________________________________________________
Base Location / Project Site	_________________________________________________
Official Mobile Number	_________________________________________________
Permanent Residential Address	_________________________________________________ _________________________________________________

Employee Affirmation:
1. I confirm that all documents, educational marksheets, previous relieving records, and KYC proofs submitted by me are authentic and true.
2. I have read and agree to strictly comply with DGP Network Solutions' Code of Conduct, NDA, POSH policy, and IT security guidelines.
3. In case of any discrepancy or adverse findings during Background Verification (BGV), my appointment may be terminated forthwith.

Signature of Employee

Date: _____ / _____ / 2026 | Place: _____________

Umesh Ahirwar Digitally signed by Umesh Ahirwar
DGP Network Solutions Pvt. Ltd.
Authorized Signatory

Authorized HR Signatory

DGP Network Solutions Pvt. Ltd.

DGP NETWORK SOLUTIONS PVT. LTD. Establishment PF Code: GJ/AHD/0087412/000
EPFO Statutory Compliance Cell

EPFO Declaration Form (Form No. 11 - Revised)

Declaration by a person taking up employment in an establishment under EPF & MP Act, 1952

1. Full Name of Member	_________________________________________________
2. Father's / Spouse's Name	_________________________________________________
3. Date of Birth & Gender	DOB: _____ / _____ / ________ Gender: [ ] M [ ] F [ ] Other
4. Marital Status & Mobile	Status: [ ] Married [ ] Unmarried Mobile: __________________
5. Email ID	_________________________________________________
6. Was candidate previously a member of EPF Scheme, 1952?	[ ] Yes [ ] No (If Yes, specify UAN below)
7. Universal Account Number (UAN)	_________________________________________________
8. Previous Member ID / Exit Date	Prev Member ID: ________________ Date of Exit: __/__/____
9. International Worker?	[ ] Yes [ ] No Country of Origin: _______________
10. KYC: Aadhaar Number	_________________________________________________
11. KYC: PAN Number	_________________________________________________
12. KYC: Bank A/C No. & IFSC	A/C: ________________________ IFSC: ______________

Undertaking by Member: I hereby declare that all the particulars stated above are true to the best of my knowledge and belief. I agree to deduction of PF contributions from my monthly salary as per EPFO statutory guidelines.

Signature / Thumb Impression of Member

Date: _____ / _____ / 2026

Umesh Ahirwar Digitally signed by Umesh Ahirwar
DGP Network Solutions Pvt. Ltd.
Employer Authorized Officer

Signature of Employer

DGP Network Solutions Pvt. Ltd.

DGP NETWORK SOLUTIONS PVT. LTD. Legal & Compliance Department
Intellectual Property & Secrecy Covenant

Non-Disclosure & Intellectual Property Agreement (NDA)

Confidentiality, Proprietary Data & Non-Compete Undertaking

This Agreement is entered into on this day of 2026, by and between DGP Network Solutions Pvt. Ltd. ("Company") and Employee: , residing at .

1. Definition of Confidential Information:
Includes all network architecture diagrams, software source code, client credentials, routing algorithms, billing records, pricing structures, strategic proposals, and employee records disclosed directly or indirectly during employment.

Non-Disclosure: Employee covenants never to publish, disclose, copy, or transfer any confidential trade secrets to any third party without express written permission.
Intellectual Property Assignment: All software, network configurations, scripts, documentation, and inventions authored or created during employment shall exclusively belong to DGP Network Solutions.
Non-Solicitation: Employee shall not solicit any client, vendor, or colleague of the Company for a period of 12 months following termination of employment.
Return of Assets: Upon separation, all laptops, VPN tokens, digital keys, files, and manuals must be immediately returned to the Company.

Employee Signature & Acceptance

Name: ___________________________________
Date: _____ / _____ / 2026

Umesh Ahirwar Digitally signed by Umesh Ahirwar
DGP Network Solutions Pvt. Ltd.
Authorized Signatory

For DGP Network Solutions Pvt. Ltd.

Authorized Representative

DGP NETWORK SOLUTIONS PVT. LTD. Internal Complaints Committee (ICC)
POSH Statutory Compliance Desk

POSH Policy Compliance & Safe Workplace Declaration

Under Sexual Harassment of Women at Workplace (Prevention, Prohibition & Redressal) Act, 2013

DGP Network Solutions Pvt. Ltd. maintains a strict Zero Tolerance Policy against any form of sexual harassment or gender discrimination at the workplace, client sites, official travel, or virtual communication platforms.

Employee Full Name	_________________________________________________
Employee ID	_________________________________________________
Department & Location	_________________________________________________

Key Compliance Mandates:
• Every employee is entitled to work in a dignified, safe, and professional environment free from intimidation.
• Unwelcome physical contact, sexually colored remarks, display of offensive media, or unwelcome advances constitute punishable misconduct.
• Employees can report grievances directly to the Internal Complaints Committee at: posh@dgpnetworksolutions.com.

Solemn Affirmation: I hereby acknowledge that I have received and understood DGP Network Solutions' POSH Policy. I solemnly affirm that I shall strictly uphold professional decorum and gender sensitivity at all times.

Signature of Employee

Date: _____ / _____ / 2026 | Place: _____________

Umesh Ahirwar Digitally signed by Umesh Ahirwar
DGP Network Solutions Pvt. Ltd.
POSH Presiding Desk

ICC Presiding Officer

DGP Network Solutions Pvt. Ltd.

DGP NETWORK SOLUTIONS PVT. LTD. Corporate Governance & Ethics Committee
Anti-Corruption Compliance Protocol

Anti-Bribery, Anti-Corruption & Ethics Declaration

Corporate Integrity & Prevention of Corruption Compliance

DGP Network Solutions Pvt. Ltd. conducts all business with uncompromising integrity and zero tolerance for bribery, kickbacks, extortion, or unethical facilitation payments in commercial and government dealings.

Employee Code of Integrity:
1. No Bribes or Kickbacks: Directly or indirectly offering, soliciting, or receiving any financial advantage, cash, gift, or favor to influence business decisions is strictly forbidden.
2. Conflict of Interest: Employees must disclose any personal, familial, or financial interest with DGP vendors, clients, or competitors.
3. Whistleblower Protection: Any suspicious unethical activity can be reported confidentially to ethics@dgpnetworksolutions.com with complete immunity against retaliation.

Employee Name & ID	_________________________________________________
Conflict of Interest Disclosure	[ ] NIL / No Conflict [ ] Yes, details attached

Declaration: I solemnly declare that I have not engaged, and will not engage, in any form of corrupt practice, bribe, or unauthorized commercial kickback during my tenure at DGP Network Solutions.

Signature of Employee

Date: _____ / _____ / 2026 | Place: _____________

Umesh Ahirwar Digitally signed by Umesh Ahirwar
DGP Network Solutions Pvt. Ltd.
Ethics & Compliance Officer

Corporate Ethics Officer

DGP Network Solutions Pvt. Ltd.

DGP NETWORK SOLUTIONS PVT. LTD. Statutory Benefits & Gratuity Trust
Payment of Gratuity Act, 1972

Payment of Gratuity (Central) Rules, 1972 • Form 'F'

Nomination Form [See Rule 6(1)]

To: DGP Network Solutions Pvt. Ltd., Gujarat, India.
I, (Emp ID: ), hereby nominate the person(s) mentioned below to receive the gratuity payable to me in the event of my death:

Nominee Name & Full Address	Relationship	Age	Share of Gratuity (%)
1. ________________________________________	_________________	_______ Yrs	_________ %
2. ________________________________________	_________________	_______ Yrs	_________ %

Employee Permanent Address	_________________________________________________
Witness 1 (Sign & Name)	Sign: ___________________ Name: _____________________
Witness 2 (Sign & Name)	Sign: ___________________ Name: _____________________

Signature / Thumb Impression of Employee

Date: _____ / _____ / 2026

Umesh Ahirwar Digitally signed by Umesh Ahirwar
DGP Network Solutions Pvt. Ltd.
Gratuity Trust Administrator

Employer Acknowledged Seal

DGP Network Solutions Pvt. Ltd.

DGP NETWORK SOLUTIONS PVT. LTD. HR Operations & Background Screening Desk
Confidential Candidate Verification Record

Master Background Verification (BGV) Authorization Form

Identity, Address, Academic, Employment & Criminal Record Verification

Candidate Name & Emp ID	Name: ______________________ ID: _________________
Father's Full Name	_________________________________________________
Current Address (with Landmark)	_________________________________________________ Stay Duration: From __/__/____ to __/__/____
Permanent Residential Address	_________________________________________________
Highest Qualification & College	Degree: ____________ College: ________________ Roll No: _______
Previous Employer 1	Company: ____________________ Desig: ___________________ HR Contact Email/Phone: ________________________________
Previous Employer 2	Company: ____________________ Desig: ___________________ HR Contact Email/Phone: ________________________________
Any Criminal Court Record?	[ ] NO, Never convicted [ ] Yes, details attached

Authorization & Waiver: I hereby unconditionally authorize DGP Network Solutions Pvt. Ltd. and its appointed BGV agency to verify my academic credentials, employment history, address, and judicial records. I release all past employers and institutions from any liability for disclosing truthful records.

Candidate Signature & Authorization

Date: _____ / _____ / 2026 | Place: _____________

Umesh Ahirwar Digitally signed by Umesh Ahirwar
DGP Network Solutions Pvt. Ltd.
BGV Screening Officer

BGV Desk Representative

DGP Network Solutions Pvt. Ltd.

DGP NETWORK SOLUTIONS PVT. LTD. Employee Welfare & Benefits Division
Corporate Group Mediclaim & Accidental Policy

Group Medical Insurance (Mediclaim) Declaration

Corporate Health Benefits & Family Dependent Enrollment Form

Employee Name & ID	Name: ______________________ ID: _________________
Date of Birth & Blood Group	DOB: _____ / _____ / ________ Blood Group: [ ]

Nominated Family Dependents for Mediclaim Coverage (Self, Spouse, Children, Parents):

Relation	Full Name of Dependent	Date of Birth	Gender	Pre-existing Illness (If any)
Self	___________________________	__/__/____	[ ] M [ ] F	____________________
Spouse	___________________________	__/__/____	[ ] M [ ] F	____________________
Child 1	___________________________	__/__/____	[ ] M [ ] F	____________________
Child 2	___________________________	__/__/____	[ ] M [ ] F	____________________
Parent	___________________________	__/__/____	[ ] M [ ] F	____________________

Beneficiary Declaration: I declare that all dependent information provided above is correct. I authorize DGP Network Solutions Pvt. Ltd. to enroll the above listed members in the corporate group medical insurance scheme.

Signature of Employee

Date: _____ / _____ / 2026

Umesh Ahirwar Digitally signed by Umesh Ahirwar
DGP Network Solutions Pvt. Ltd.
Employee Benefits Desk

HR Benefits Administrator

DGP Network Solutions Pvt. Ltd.

DGP NETWORK SOLUTIONS PVT. LTD. Information Security & Cyber Operations
ISO/IEC 27001 Compliance Protocol

Code of Business Conduct & IT Assets Security Policy

Information Security, Device Safety & Operational Protocol

Employee Name & ID	Name: ______________________ ID: _________________
Department / Designation	_________________________________________________

Core Information Security Principles:
• Access Control: Sharing login credentials, VPN keys, or system passwords with any person is strictly prohibited.
• Asset Protection: Company laptops, network analyzers, and test kits must be used exclusively for authorized business purposes.
• Data Privacy: Customer telecom logs, routing tables, and server IPs must never be copied to personal USB drives or external cloud storage.
• Clean Desk & Screen Policy: Unattended systems must be locked immediately (`Windows + L`).

Acknowledgement: I have read, understood, and agree to abide by the IT Security & Code of Conduct policies of DGP Network Solutions Pvt. Ltd. I understand that any deliberate security breach will lead to disciplinary and legal action.

Signature of Employee

Date: _____ / _____ / 2026 | Place: _____________

Umesh Ahirwar Digitally signed by Umesh Ahirwar
DGP Network Solutions Pvt. Ltd.
Chief Information Security Officer

CISO / IT Security Desk

DGP Network Solutions Pvt. Ltd.